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Key Features

With the convenience and flexibility of anytime anywhere access, EZCare Online brings the office to you – all you need is a computer and online access.

Because EZCare Online is an all-in-one solution, there are no add-on modules or anything else to buy. It's all there – even technical support is included in your monthly fee!

A one page summary of product features is available for you to download and print.

To learn more, click on a feature below.

Full Contact Management by Student, Family, Staff and Class

Maintain all child, family, staff and class information in a single comprehensive database. You can enter an unlimited number of children/students per family and an unlimited number of contacts per family.

Track and manage:
  • All active students and families as well as past enrollments.
  • Which parents and contacts are authorized for pickup.
  • Absences and make-up's.
  • Waiting lists.
  • Staff compensation, certifications, emergency contact information, schedules and more.
  • Email communication to all students and/or parents/contacts.
  • "Secret word" per child.

Related Videos

Managing Student Information Managing Family Information Registering a New Student Managing Staff Information
Billing & Accounts Receivable

Minimize time spent on posting fees and track payments while making it as convenient as possible for parents to pay you on-time, every time!

  • Easily assign appropriate tuition and fees.
  • Multiple billing, discount, late fee, and payment options.
  • Paper and/or electronic billing capabilities.
  • Fast, accurate assignment of receipts to parents' accounts.
  • Integrated credit card processing and e-check capability.
  • Automatically collect recurring payments and accept payments online.
  • Detailed cash flow and account aging reports.
  • Easily integrates with QuickBooks.

Related Videos

Posting Weekly Monthly Fees Entering a Payment Financial Reports
Executive Dashboard

An at-a-glance view of key operating indicators that help keep you focused on goals and objectives. You can set your own thresholds and view a color coded status for each indicator and you can easily drill down to quickly see detailed information.

There are multiple indicators you can track including:

  • Enrollment.
  • Class efficiency.
  • Drops.
  • Profitability.
  • Account aging.

Related Videos

The Executive Dashboard Overview
Online Registration

EZCare Online offers the most comprehensive and intuitive Parent Portal available, making it easy to register online for classes and all other types of events including, birthday parties, special events, parent night out and many other activities.

  • Integrate real-time class openings into your own website.
  • Allow clients to easily see available events and register for them online.
  • Control which class openings display on your website from within EZCare.
  • Online Registration form is completely secure (128 bit SSL).
  • Display a dynamic calendar on your website showing only available events.
  • Includes automatic email notifications to the person who registered and to the appropriate staff.
  • Post real-time class information to your website.
  • Control which classes can be accessed from online registration from within EZCare Online.
  • Option to require valid credit card number.
TimeClock Check-in/out

The student TimeClock eliminates manual entry/tracking of the hours children attend your childcare center. Using an assigned PIN, parents record their child's arrival and departure times each day. Saving you time and expense.

  • Attendance data is stored in EZCare Online for easy reference and reporting
  • Ensures accurate attendance records
  • Supports an unlimited number of children/students per family and unlimited contacts per family
  • Works with a touch screen, pin pad, mouse or keyboard
  • Assign group PINs for teachers, bus drivers, etc. to make the transferring of children much smoother
  • Reduces administrative time and improves efficiency
Electronic Payments - E-Commerce

Speed collections and enhance payment convenience for parents with integrated processing of electronic payments. Eliminate the need for credit card terminals and double-entry.

  • Easy to setup and with no extra cost except gateway and processing fees.
  • Accept online payments, one-time payments and even process pre-authorized recurring payments at the click of your mouse.
  • Save on credit card fees by offering lower cost e-check payments.

Related Videos

Using the E-Commerce Functions
Multi-Location Support

EZCare Online makes it easy for you to manage multiple centers from a single location, and includes a variety of safeguards to ensure the security of the parents' information.

  • There is no limit to the number of locations/facilities you can manage.
  • Easily configure each user's permission to each location.
  • Location data cannot be accidentally co-mingled (i.e. enrolling a student from Houston into a Dallas class).
  • Reporting can be selected on the location or organization level.
Comprehensive Security

Your data is fully protected at our state-of-the-art hosting center with continuously updated and maintained firewalls and system security.

  • Automatic backups.
  • Multiple levels of access permissions.
  • Permissions can be based on software feature, location, access or class.
  • All communication between the end-users web browser is SSL 1024 encrypted.
  • All sensitive billing information is encrypted in the EZCare Online database.

Related Videos

All About Security
Parent Portal

We offer the most comprehensive and intuitive parent portal in the industry. Implementation is easy and requires just one line of HTML code on a web page.

Parents can login with their own User ID and Password and based on your permission can:

  • View their data.
  • Update contact information.
  • Change billing information.
  • Make a payment.
  • View their childs' absences and schedules.
  • Update emergency contact/medical information.
  • View recent statement and current policies.

Access Portal Demo

Login ID: parent1
Password: 12345678


Immunization Management

Simplify immunization management and maintain a comprehensive database of each child's vaccination information along with any other special healthcare requirements.

  • Easy to set up and manage.
  • Keep track that children are meeting your state's vaccine requirements.
  • Know which children have been immunized against what illness.
  • Track dates of when children are due for vaccinations.
  • Full reporting for Past Due, Currently Due, and Completed immunizations.

Related Videos

Immunization Management
Attendance and Scheduling

Easily manage flexible schedules and effectively track attendance for each child.

  • Recurring schedules including expected in/out times.
  • Supports before & afterschool care.
  • Start/end dates for future class advancement and temporary schedule changes.
  • Manage participation in enrichment or special programs.
  • Track absences and makeup dates (if allowed).
  • Exceptions for school closings & in-service days.
  • Sign-in/out sheets.
Try Free for 30 Days

“EZCare Online is very forgiving software. I don't think you could mess it up if you tried. We're all more confident in answering questions because we feel secure with the accuracy of our information. We know that EZCare Online pays attention to our needs because the entire solution is set up in a way that makes sense for our business.”

- Joanna Harmon
Blount County Extended School Program

“Our recent transition to EZCare Online has been a smooth one. We absolutely love having an online system to manage our preschool. The additional enhancements and features, specific to our market, make the day-to-day operation of our school easier and more efficient. And we love that we have a voice. Our suggestions for new features are greeted with enthusiasm by the EZCare team. They eagerly do everything they can to add those enhancements to the system for all their clients to have.”

- Cristin Jensen
Central Christian Academy
Conway, Arkansas

“EZCare Online has given our site leaders and their support staff flexibility and time to be creative with their class activities. As we first began to use the system, we realized a tremendous amount of value. We continue to discover new benefits as we become more proficient with it.

The EZCare Online support team has been incredible. We couldn't ask for a more responsive and knowledgeable team. When we've had special needs, they have stepped up to help us tweak and customize our system to meet our needs in the best possible way.”

- Susan Mastrianni
Williamson County Afterschool Program

“In reviewing class management programs, we focused on three key objectives: ease of use, features and company integrity. EZCare Online has an easy-to-use technology solution that can satisfy the wide range of technology skills in a diverse franchise system. Their web-based program has 95% of the features we were seeking. In addition, the management of EZCare Online is committed to providing top-quality customer service and honest, integrity-driven interactions. We did not find another company that inspired this level of confidence.”

- Mary Rogers, CEO
Abrakadoodle National Franchisor

© SofterWare, Inc. Think Green. EZCare Online Eliminates your paper registration.

EZCare Online is the product of a partnership between SofterWare, Inc. and Jackrabbit Technologies. Click here for details.